DEADLINE EXTENDED: Call for Nominations | President-Elect and Membership Director

2018-19 SMPS FORT WORTH CHAPTER BOARD OF DIRECTORS

The SMPS Fort Worth Chapter Nominations Committee is seeking qualified candidates to fill the following positions on the 2018-19 Board of Directors:

  • President-Elect
  • Membership Director

DOWNLOAD NOMINATION FORM

NOMINATION ELIGIBILITY REQUIREMENTS

To qualify for a position on the Board of Directors, you must meet the following requirements:

  • Be a member of SMPS.
  • Have the endorsement of your firm (see nomination form).
  • Have the ability to treat the board position as a high priority career extension.
  • Be willing to make a commitment to serve on the board of directors, understanding that this can, at times, be a commitment of several hours per month.
  • Actively participate in chapter events and planning activities.
  • Be committed to the advancement of SMPS, both as a local chapter and a national organization.
  • Be a team player that contributes personally and professionally, treating all chapter members and other board members with respect.

Nominations may be made by individuals (self-nominations are the most common method).

Please submit a completed nomination form by June 10, 2018, to [email protected]

FOR MORE INFORMATION

If you have questions about the nominations process or about service on the SMPS Fort Worth Chapter Board of Directors, contact President-Elect:

Lynn Ducas | 318.771.2818 | [email protected]

 

DESCRIPTION OF BOARD OF DIRECTORS POSITIONS

President-Elect

  • Must have served on the SMPS Fort Worth Board of Directors for one year.
  • Attends all board meetings.
  • Attends all programs and events (to the extent possible).
  • Recruit and train replacement.
  • Champion for welcoming new Chapter members and registering new members for their first complimentary program/event.
  • Develops Nomination Committee and manages the process for assembling and electing the Board of Directors for the next fiscal year.
  • Attends Southern Regional Conference in the spring – paid for by the chapter.
  • Attends Headquarters’ annual President’s Leadership Symposium (PLS) in the spring – paid for by the chapter.
  • Supports the President, as needed in overseeing and mentoring committee activities.
  • Fills in for President when unable to attend a function.
  • Acts as liaison to Society Headquarters.
  • Serves a three-year term: September 1, 2018 to August 31, 2021.
    • President-Elect automatically advances next year to the position of President, then remains on the Board for a third year as Immediate Past President.

Programs Director

  • Attends all board meetings and majority of chapter events.
  • Drafts a budget and conceptual plan of programming initiatives for the upcoming year.
  • Holds committee meetings.
  • Recruit and train replacement.
  • Plans chapter programs (panels, lectures, etc.) in accordance with National guidelines.
  • Holds regular committee meetings and directs committee in the planning of all chapter programs.
  • Makes all necessary arrangements to host programs.
  • Provides CEU forms at each event.
  • Oversees and/ or coordinates volunteers for set-up and clean-up for each event.
  • Purchase speaker gifts and send thank you notes to speaker(s).
  • Reports required program information to SMPS National.
  • Prepares and submits annual Program Report (Due Sept. 30).

Education Director

  • Attends all board meetings and majority of chapter events.
  • Drafts a budget and conceptual plan of programming initiatives for the upcoming year.
  • Holds committee meetings.
  • Recruit and train replacement.
  • Plans chapter education events (workshops, roundtables, etc.) in accordance with National guidelines.
  • Holds regular committee meetings and directs committee in the planning of all chapter education.
  • Makes all necessary arrangements to host education events.
  • Provides CEU forms at each event.
  • Oversees and/ or coordinates volunteers for set-up and clean-up for each event.
  • Purchase speaker gifts and send thank you notes to speaker(s).
  • Reports required program information to SMPS National.
  • Prepares and submits annual Education Report (Due Sept. 30).

Membership Director

  • Attends all board meetings and majority of chapter events.
  • Drafts a budget and conceptual plan of programming initiatives for the upcoming year.
  • Holds committee meetings.
  • Recruit and train replacement.
  • Creates and maintains membership recruitment and retention plan.
  • Tracks monthly membership expirations and follow-ups.
  • Tracks member prospects.
  • Holds committee meetings.
  • Organizes quarterly new member orientation events
  • Manages registration and welcoming committee at each event, or finds replacement
  • Assigns board members to make contact with current members in order to invite member to programs & events, and establish contact for sponsorship requests
  • Oversees new member on-boarding

Sponsorship Director

  • Attends all board meetings and majority of chapter events.
  • Drafts a budget and conceptual plan of sponsorship initiatives for the upcoming year.
  • Holds committee meetings.
  • Recruit and train replacement.
  • Develops and maintains sponsorship plan.
  • Coordinates sponsor recruitment and recognition.
  • Develops sponsorship-related materials: price list, letters, etc.
  • Maintains ongoing sponsor database, including history.
  • Writes thank you notes to sponsor(s).

Communications Director

  • Attends all board meetings and majority of chapter events.
  • Drafts a budget and conceptual plan of communications initiatives for the upcoming year.
  • Holds committee meetings.
  • Recruit and train replacement.
  • Manages and enforces chapter’s strategic communications plan, to include the Society’s and the Chapter’s brand visual identity standards
  • Oversees and the chapter’s communication platforms - Chapter Website and Social Media.
  • With the aid of the committee, coordinates the following:
    • Meetings/events e-blasts
    • Chapter’s calendar of events
    • Weekly blog
    • Call for Sponsors e-blasts
    • Website maintenance and updates
    • Social Media Posts
    • Graphics needs (with in-kind graphics sponsor)
    • Press releases
    • Print

Treasurer

  • Attends all board meetings and majority of chapter events.
  • Recruits and trains replacement.
  • Receive, hold and safeguard all funds for the chapter.
  • Maintain registration records for events and collect all fees for events.
  • Maintain a complete set of accounting records that include all funds received and disbursements made along with any outstanding accounts receivable and unpaid obligations.
  • Maintain the chapter’s financial records in such form and detail as to permit preparation of financial management reports for the Board and others and preparation of tax returns or information returns as required by law.
  • Arrange for an annual audit of the chapter’s books and records by an independent accounting firm or a chapter audit committee.
  • As primary account holder, reconcile the bank statement with books monthly, and update bank signatory records with each change in the chapter’s officers.
  • Assume responsibility for the accurate and timely filing of federal and state tax returns, and work with the chapter’s accountant or the SMPS Headquarters’ Office if necessary to prepare the necessary reports, IRS Forms and Tax Return (Due Jan 15th).
  • Submits required annual chapter financial report to the Society Headquarters each year. (Due Sept. 30)
  • Prepare chapter budget for coming year in the method prescribed by the chapter board or the finance/budget committee.
  • Provide for the secure investment of surplus or reserve funds in bank CDs or other appropriate investment accounts, as directed by the board.
  • Ensures the chapter sponsored events are coordinated and expenses reimbursed.
  • Serves a two-year term on even years: September 1, 2018 to August 31, 2020.

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